Reduce risk. Increase health and safety. 
Through Visitor Management automation.

Help keep your residents and staff safe and your facility secure and compliant with a visitor management solution. 

Ensuring residents and staff are safe is paramount for an Aged Care facility. We know that connecting loved ones is important to ensuring the emotional wellbeing of residents. However, on-site visitors present increased health risks to them, along with the safety of the facility itself.

Relying on traditional paper-based or piecemeal processes to manage visitors – particularly given the national visitation guidelines and requirements in place for Aged Care facilities – may place your centre in a vulnerable position.

Why automate your Visitor Management process?

Automating your Visitor Management workflow is more than simply digitising the sign-in process. Very real benefits can be achieved in the health, safety, and compliance of on-site visitors, residents, staff, and contractors, through a fit-for-purpose solution.

A digital solution takes the headache out of managing visitors and contractors and unlocks the many benefits of automation to help achieve:

Increased compliance and safety Streamline compliance and mitigate risks with well-defined automated workflows. Capture visitor details, validate contractors, activate compliance workflows, and customised alerts for safer visitor processes.	Improved health screening Manage health screenings, temperature, and body vitals, check compliance documentation, and use contactless sign-in to help reduce the spread of germs and keep your facility safer.	Improved security With a digital record and instant photo ID labels to identify guests easily, always know exactly who and why a visitor is on-site at all times, and set workflows to manage visitation periods.
Better emergency management Improve communication and risk mitigation with instant emergency notifications via email and SMS alerts to on-site visitors, family, or staff, and quickly contact relevant people in the case of a critical event.	Connect people faster Connect and alert people faster. Set up workflows to inform of guest arrivals upon sign-in, and ensure the right people are in the know in real-time.	Gain real-time visibility Get a complete, real-time view of who is on-site at your facility and manage the number of people you can safely allow on the premise with instant alerts, immediate visibility, and customised reporting.
Easy data access Retrieve visitor details at the touch of a button for audit purposes, reducing risk, labour, and time associated with paper-based files.	Reduce costs and manual tasks By automating your sign-in and compliance processes with a cost-efficient solution, you can free up your team to focus on more important tasks with residents and their loved ones.	Enhanced asset management Manage room, asset, and workspace allocation and facilitate a simple booking feature, and stay on top of connecting people and resources.

Fujifilm Business Innovation

Removing the paper risk

We understand there are still a lot of traditional paper processes in healthcare. However, with paper comes risks – from meeting compliance requirements and quickly identifying health violations to manually processing critical events and managing emergency notifications. By reviewing your visitor management process from end-to-end and integrating automation, you may uncover opportunities to:

• Improve your visitor management check-in and processes with easier and more accurate information capture.
• Help protect the health and safety of residents, staff, visitors, and your facility with health screening and digital visitor validation.
• Reduce associated risks of unauthorised or non-compliant on-site guests. 
• Increase compliance management and audit readiness.
• Create efficiencies through optimised workflows and digitisation.
• Improve emergency and evacuation handling and processing time.
• Better store, manage, access, and retrieve data.
• Streamline asset and room allocation and visibility. 

Reviewing a process from the inside can be tricky. That’s why FUJIFILM Business Innovation Australia, along with our subsidiary company FUJIFILM Upstream Solutions offer one-on-one time with an automation specialist.

Working alongside Aged Care facilities across Australia - both large and small - and with 60 years of experience, chances are we’ve seen it all. We’ll help guide you to the best solution to manage your on-site visitors. 

And with extensive experience in a variety of Aged Care solutions, we have the skill to understand the industry challenges and help ensure optimisation of your existing processes.

What Visitor Management solution is best for you?

With a lot of solutions out there, it can be hard to figure out which is the right solution for your facility.

At FUJIFILM Business Innovation Australia, we focus on finding a solution that answers your needs, not ours. Our solutions help Aged Care facilities around the country manage the health risks associated with visitors while also helping you stay compliant with government guidelines and requirements.

With numerous Aged Care customers, we understand the industry challenges. We’ll share our expertise to help you navigate the journey.

Choosing the right solution for your company

Step 1 – Process Analysis:
We meet with you to review your processes and automation needs, mapping out your current workflows. We’ll also review your systems, assessing opportunities to further enhance efficiencies and processes.

Step 2 – Insights and Recommendations:
Working with you and your team, we’ll create a detailed process assessment and recommend a solution that we believe best suits your needs and requirements. 

Step 3 – Implementation and Support:
We’ll help manage your automation process from end-to-end, working with your team from scoping to implementation. You’ll also receive training and, if selected, premium support from our expert team.

Visitor Management that protects your residents, staff, and facility 

Take the stress out of managing your visitor processes with a digital Visitor Management solution to help improve health and safety and streamline compliance. Benefits of a Visitor Management solution can include:

Extra information for your automation journey

Find out more about our host of solutions that support better Aged Care outcomes and help you navigate government compliance, while bringing the Promise of Change to your residents, staff, and your bottom line. 

Learn more