EduScan
An accessible, secure digitisation solution for all school documents
With our EduScan offering, schools are able to index and securely digitise their documents into electronic files, ready to be digitally archived. This saves storage space, reduces the administrative burden on staff and frees up time so they can focus on the tasks that add real value to education.
FUJIFILM Business Innovation’s EduScan offering addresses a range of key issues affecting management of sensitive, paper-based documents.
What are the Key Issues with Paper-Based Documentation in Education?
When it comes to sensitive, paper-based documents, the most common issue affecting schools across Australia is the use of outdated manual systems, putting at risk your school’s disaster recovery capabilities, efficiency, and security and compliance. That’s why at FUJIFILM Business Innovation, we’re empowering the back office with EduScan. EduScan gives schools the ability to index and securely digitise their documents into electronic files, ready to be digitally archived.
Why EduScan?
Disaster Recovery
Without the ability to back-up paper records or store them digitally, documents in storage are vulnerable to unforeseen damage — such as from a fire or flood — where their loss would be permanent.
Organisation and storage
Traditional filing systems are costly and inaccessible – more so when using off-site services. Without a searchable, digital index, maintaining filing systems and finding a specific piece of information from a record — sometimes from decades ago — is incredibly time-consuming.
Security
Although schools are incredibly conscious of safeguarding their students, many do not extend the same vigilance to their document storage. Without digital authentication, there is a real risk of documents being mistakenly accessed or shared.
Compliance
Without the ability to digitally track the age of a document, it’s extremely difficult to ensure compliance — such as when it’s necessary to destroy such a document after its regulatory timeframe is up.
Our end to end EduScan solution
Our digitisation solutions have been created to deliver the best service to your school, whatever your needs.
Every school is different. However, the need to better utilise space and get more time back in the day is on every Business Manager's agenda. To adopt a less burdensome process for both teaching and admin staff and investing in non-complex technology is on the radar for those with operational efficiencies in their remit. And of course, ensuring a secure environment in which to educate our children, is common to all. With over 60 years experience in the education sector, all these elements have been considered and developed into our EduScan solutions.
Here's how it works
Why Digitise?
Reducing the administrative burden on staff is a key challenge facing schools. Through improving the efficiency of your administrative operations — and turning your school’s paper documents into accessible digital files — your school will be able to free up time and money to focus on what matters most, educating students.
Our EduScan offering can help your school achieve optimal document management efficiencies, so you can obtain any stored information when and where you need to. Take a look through the benefits of our solutions to find the best fits your school’s needs.
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Reduces the burden on staff and saves time on data entry, reporting and organisation.
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Enhances security and authorised-only file sharing.
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Improves regulatory compliance, audit processes and disaster recovery.
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Frees-up paper storage space for learning and saves on offsite storage.
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Reduces the time it takes staff to catalogue, search and retrieve physical files.
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Integrates historic documents into your existing management systems, or we would be happy to recommend a system that works for your school.
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Uses specialist equipment and know-how to get the job done quickly and to a high standard.
EduScan by FUJIFILM Business Education
Our expert Education team are happy to work with you to find the combination of solutions that best meets your school’s needs.
The Discovery Phase
Our team of experts are here to assist you identify which documents are typically found within the school environment and suited to being digitised – not imited to standard A4 documents, we can scan large format files, floor plans, microfiche, photographs and historic and fragile registers – and, everything in between. From here, we are able to recommend an approach that aligns with your budget, priorities and digital strategies. The findings of this discovery phase provides comfort and confidence around the digitisation process and can assist in decision making.
Remote Capture Services
With our Remote Capture Service, our FUJIFILM Business Innovation Education Scanning and Archival team will arrange for your physical documents to be transported to our secure offsite facilities where they are catalogued before being scanned and indexed. This process is completed by our team of expert quality assurance data entry operators. Once digitised, we can simply and securely return to you electronically. And with EduScan, your physical archived documents can be securely and expertly destroyed in accordance with legislation or delivered right back to your school. Using our services, FUJIFILM Business Innovation has helped many schools along the path to digital transformation, including digitising over 10,000 student files, 2.5 million student file pages with data extraction services and processed NAPLAN Tests in two states.
Digital Content Management
Every school is on its own digital transformation journey. Whilst some have already invested in document and data management technologies, there are many still seeking solutions or looking to integrate their various document technologies. Our digital solutions experts are here to assist schools, whatever stage of the transformation journey they are at, with advice and a, range of technologies that can be tailored to meet your schools unique content management requirements. Our expert solutions team are here to assist and advise on a range of technologies to meet your needs and budget. We have assisted education institutes throughout the country consolidate digital documents and excel across many industries.
Transform Your Workday
with EduScan
Faster, Simpler, Secure
Document Access
Learn how EduScan makes your day more productive with faster, simpler, and more secure document access. Download the brochure today.
Learn how to kickstart your digital first journey today and benefit from a streamlined and secure document management solution.
Let’s Talk.
With 60+ years of experience in secure scanning and document management solutions in Australia, we proudly introduce EduScan and we look forward to discussing your requirements with you.