Cost Management

Overview

Our Cost Management Solution is designed to help you save time and money by identifying ways of cutting costs and wastage. We help you gain visibility and control over your organisation’s print activities and set restrictions on usage and budget by user, department or device. This ultimately makes your business more efficient, agile and profitable.

Challenges

In today’s competitive marketplace, you cannot afford to be weighed down by hidden costs and wasted resources. You need to operate with high efficiency to maximise your profits and stay ahead of the competition.

Printing the wrong thing in the wrong way costs money. Despite being aware that printing double-sided in black and white saves valuable resources, people still make mistakes. For an organisation of 200 people, this can quickly add up, and is estimated to be between 1 and 3 per cent of its annual revenue, on average.

You need a solution that helps you reduce wastage without relying on user awareness. You also need an easy way to see where each cent is being spent, so you can identify and rein in unnecessary costs. By gaining a higher level of transparency and control, you can ensure everything is printed in the most cost-efficient way.

Solutions

Our solution can be integrated into your current office systems, or we can help you redesign your workflow completely. Usage limits and budgets are set automatically, so new practices can be implemented swiftly, without disrupting the workflow. When things are running efficiently, you’ll have more time to focus on growing your business.

We provide tracking and reporting tools to help you identify unwanted printing and reduce costs. You can also set a balance for each account to control the output costs, with flexible options allowing surpluses to be rolled over to the next month. Our customisable reports tell you everything you need to know at a glance, so you can allocate resources by user, device or department.

You can specify print rules for output by format, colour ratio, number of pages, email and time period. For example, “high speed, double-sided printing for all large-quantity jobs” or “black and white printing for all emails”. This automatically prevents wastefulness without relying on user awareness.

With our Cost Management Solution, an organisation of 200 people can reduce print costs by 30 per cent. Our easy-to-use management system allows you to identify and eliminate hidden costs, freeing up your budget for more important things.

Benefits

A centralised cost management system, allowing you to conveniently monitor end-to-end functionalities including copy, fax, scan and print from one place.
Customisable monitoring and reporting functions, with options to tailor the frequency and focus of reports, and filter results to meet your specific requirements.
Easy budget or quota allocation to restrict spending with flexible account selection capabilities – by user, department or device.
A comprehensive solution that is easy to set up and use, so you can implement a new system without slowing down your business.