DocuWorks 9.1

The entire process of document handling, from transferring and creating documents, to presenting them and storing them, is made even smoother.

DocuWorks 9.1 encourages utilization of various information and coordination with people, regardless of the location or time.

DocuWorks is a document handling software made up of an electronic desk reproduced on your PC (DocuWorks Desk) and a tool for browsing and editing documents arranged on this desk (DocuWorks Viewer).

DocuWorks Desk

DocuWorks provides an "electronic desk" that helps you carry out tasks easily

Your desk is reproduced as is on your PC. You can check the cover pages of documents and carry out intuitive operations. It provides a neatly organized, easy-to-use "electronic desk".

1. Folders
2. Task Space
3. Keyword search
4. Large-sized documents (A2)
5. Binder
6. Container "Clear folder"
7. Container "Envelope"
8. Protected document
9. Scanned document
10. Task Toolbar

An "electronic desk" is reproduced on your PC

DocuWorks documents can be arranged and displayed on DocuWorks Desk, just like how paper documents are arranged on your real desk. The documents can be edited in units of files, and you can stack and unstack the files.

Share documents using linked folders

Links to folders on the network can be set. Shared documents can be searched from DocuWorks Desk, checked and edited.

Digital documents and even paper documents can be integrated and managed as one

Digital documents that were created using different document types can be managed uniformly as a single piece of data by converting them into DocuWorks documents.

Manage different documents together

By using "Clear folders" and "Envelopes", DocuWorks documents, PDF documents, and Office documents can be managed together. In addition, by using "Binders", multiple DocuWorks documents can be organized into a single file, while maintaining them as separate documents.

Divide your screen for a smooth flow of tasks

"DocuWorks Desk" can be divided into a top and bottom display. For example, by separating the storage location and workspace, you can easily move and save documents.

DocuWorks Viewer

Realize the same tasks using digital documents with DocuWorks

Edit digital documents as you would edit paper documents.

1. Annotation toolbar
2. InfoView
3. Arrow
4. Text
5. Stamp
6. Text marker
7. Pencil Case
8. Sticky note
9. Status bar

Browse and edit DocuWorks documents

DocuWorks Viewer enables you to browse DocuWorks documents in the same way that you would view a paper document in your hands. Edits such as adding and deleting annotations can be made per page.

Annotated documents can also be rotated

Documents with some annotations, such as sticky notes, text, highlights, etc., can now be rotated and saved/displayed.

Switch displays depending on the intended use

In addition to a normal document display, you can also use "Continuous Page" to scroll through a multiple-page document using your mouse, or "Split Document View" to display separate pages within the same file separately.

Easily confirm documents by synchronizing Viewer

You can work on two DocuWorks documents at the same time. It is possible to scroll through both documents simultaneously, making it easy to check revised sections.

From "document handling" to "business portal", DocuWorks continues to evolve to flexibly adapt to different work styles.

Transferring documents

Forward received fax documents directly to DocuWorks

Fax documents received/paper documents scanned using a FUJIFILM Business Innovation multifunction device are automatically forwarded to DocuWorks on your PC. By also using "DocuWorks Tray 2^*" that allows for transfer of documents as though placing a paper document on a tray, it is possible to visually see that you have received a document.

• * Software sold separately.

Send a fax directly from DocuWorks

You can send a fax directly from DocuWorks Desk. You no longer need to go to the fax machine or print out a document to send it, which also contributes to saving paper.

Smooth PDF handling

1. Convert from PDF to DocuWorks document^*

Convert easily to DocuWorks by drag & drop.

2. Preview the PDF without having to open it

3. "Stack", "Unstack", or "Rotate" the PDF as is^*

Rotate the document and rearrange the pages in PDF format.

4. A PDF can be generated for your intended use

May it be a password-protected PDF or a watermarked PDF, a PDF that suits your intended use can be easily generated.

• * There are some PDFs that cannot be converted to a DocuWorks document or for which a preview cannot be displayed, such as a security-protected PDF.

Gathering / processing documents

Task Space

Task Space is a new function that is based on the concept of having your own portable electronic desk so that you can carry out work more comfortably. The usability of DocuWorks has been significantly improved compared to the past, from the perspectives of gathering and organizing documents, accessing folders, and sharing externally.

Gather documents

Documents can be copied easily to Task Space not only from user folders and linked folders, but also from Windows^® Explorer.

Edit

Documents in Task Space can be opened directly from DocuWorks Desk and edited.

Synchronize

By simply clicking on the icon, all documents in Task Space can be saved in the cloud.

Browse/edit from other devices

Task Space documents synchronized with the cloud can be accessed from DocuWorks on other devices.

Save/organize

You can clean up documents in Task Space, and search for their storage location before they were gathered.

• Note: To synchronize Task Space, a separate Working Folder contract is required.

Pencil Case

"Pencil Case" enables you to access functions that are frequently used and those that were recently used right away. With Pencil Case, popups are displayed near your mouse so that you do not have to move your mouse all the way to the toolbar while editing, allowing you to concentrate on your task at hand.

 Pencil Case

Multi-language support

During installation, you can now select the screen display language from among 7 languages^*1. You can also select the OCR language freely from among 10 languages^*2.

Visualizing and approving tasks

Task Toolbar

You can customize the toolbar and configure it below the DocuWorks Desk screen. Register functions that you use frequently as well as the order of tasks to make your work more efficient.

 Example of Task Toolbar

Improved work efficiency of standard tasks

Register icons in accordance with the flow of work. Performing operations in the order of the icons in Task Toolbar eliminates operational errors and is helpful in streamlining standard tasks.

• Note: Up to 20 tabs can be registered.

Task progress comprehended

Since a mark is left on the icon of the job that was implemented last, it is possible to work concurrently on multiple tasks and understand the progress you have made on each.

Shared workflows

Settings information for Task Toolbar can be exported and imported. By sharing the settings for Task Toolbar with your team, it is possible to carry out tasks with the same flow even if the person in charge of the task changes.

Task Toolbar can be customized freely

Simply drag & drop the icon for the task into the Task Toolbar.

Stamp function

In addition to standard stamps such as the date stamp, "Urgent", and "Confidential" stamps, you can also register your own unique stamps. Also, by registering in the Task Toolbar so that stamps are sealed in the same predetermined location, stamps can be easily attached by simply clicking the icon in the Task Toolbar.

Security

Security functions such as protecting documents with passwords and prohibiting editing/printing are also supported.

Electronic signature, digital certificate

DocuWorks Electronic Signature^*1 and Digital Certificate^*2 allow you to add a digital signature to DocuWorks documents. It is possible to check the name and date, and whether the signature is original, or if it had been revised or edited after the document is signed once.

• *1: The DocuWorks Electronic Signature function does not use digital certificates issued by a certification authority.
• *2: If using signatures based on Digital Certificate, it is necessary to obtain an individual user certificate from a certification authority or an intermediate certificate and a root certificate from a certification authority.

Using DocuWorks outside the office

Anytime, Anywhere

Use your everyday DocuWorks environment on a mobile device or different PC^*. Start your work right away using DocuWorks Desk, even outside of the office or at home.

• * A separate Working Folder contract is required.

Mobile linkage

Applications that enable you to view and edit DocuWorks documents on iOS or Android^TM mobile devices are offered for free^*. The "Task Space" and "Pencil Case" that you use at your office can be imported onto a mobile device, ensuring that you can continue working outside of the office or while you are traveling.

• * DocuWorks Viewer Light (iOS), DocuWorks Viewer Light (Android)
• Note: A separate Working Folder contract is required.

Cloud linkage

Linkage with Working Folder^*

Link with FUJIFILM Business Innovation' cloud service "Working Folder". Easily drag & drop from DocuWorks Desk to upload and download documents.

• * A monthly subscription-based cloud service offered by FUJIFILM Business Innovation.

Confirming / Storing

Assign attributes to/search DocuWorks documents and PDFs

Since it is possible to add information such as a client name and delivery date to a DocuWorks document or PDF as attributes, filtering and searching files is now easier.

Attribute View

Use Attribute View to filter DocuWorks documents and PDFs with attributes from a large number of files and display them in your workspace.

• Note: Only text can be set as attributes for PDF files.

• Attribute conditions are even retained in tree structure.
• Documents with common attributes are extracted and displayed as a list in DocuWorks Desk.
• Granting of attribute information and searching have been made possible for PDF documents as well.

Efficient handling of electronic document with electronic tray

DocuWorks Tray 2 is a DocuWorks option software that allows you to efficiently handle electronic documents.
DocuWorks Tray is linked with our multifunction device and can be used to improve the business process.

Enables transfer of documents amongst multiple users on the network

By creating the bridge for storage location of DocuWorks Tray with the shared folder, documents can be transfer between users easily. Simply drag and drop the electronic document using the tray gadget, the same way like placing paper documents into a physical tray, except doing this digitally.

Transfer of paper documents using a tray was reproduced in a PC environment. Since newly-arrived documents are notified by an icon and popup screen, it's hard to be overlooked.

Link with multifunction device

Faxes received or paper documents scanned via multifunction device can be converted to DocuWorks documents and placed in tray. Notification can also be sent only to tray containing documents with attributes registered^*. Example, it is possible to notify only Sales A about the fax received from Company A. Thus, reducing paperwork and increasing efficiency through sorting of tasks.

• * Version 2.1 or later. Only when the tray's storage location is a Windows shared folder.

Bring efficiency to business process with visualization of workflow

Display all the trays related to your current task on the desktop to intuitively determine the number and flow of documents that need to be process at each step. This allows you to check for bottleneck and load of the business processes and improve in efficiency.