Fujifilm | Workplace and Digital Printing Solutions

Spreadsheets are not a sustainable solution.

It's easy to lose track of office equipment and furniture when tracking is done manually.

80%

of an office's time is spent reacting to maintenance issues that arise rather than preventing them

Manual data entry is time consuming and results in errors
With multiple versions of spreadsheets, records are not always up-to-date
The constant headache of searching for missing equipment and tools
Double booking due to inaccurate asset availability status
Assets managed with paper files across locations and siloed systems

The Smart Asset Management Solution for today's office

Manage your office furniture, safety equipment, manufacturing equipment, signs, computers, printers, IT equipment, software licenses, all with one cloud-based tool.
Our Asset Management Solution is a digitised, centralised asset records management and asset tagging system.

The Spreadsheet Approach
MANUAL SOLUTION

Asset Management
SMART SOLUTION

Registering new assets

Manually enter serial number, asset type, etc. onto spreadsheets.

Key in asset information or auto tag new assets and register into M-Files (with optional barcode function)

Less administrative
Less human errors

Creating & updating documents

Using spreadsheets or paper.

Scan paper files and store in M-Files central repository. Tagging makes records easily searchable.

Retrieve information easily
Reduce turnaround time for audit preparation

Asset tracking

Manual tracking of the wherabouts of equipment, tools, and other valuable company assets.

All assets are tracked centrally in M-Files with user check-in, check-out date/time, location information, etc.

Avoid loss
Employees are held accountable for handling assets responsibly

Asset AVAILABILITY STATUS

Movement of equipment is manually recorded on paper and spreadsheets.

Asset status and user info is available real-time, online. M-Files can also send reminders to the user to return the assigned asset.

View current asset status and availability any time

How Asset Management Solution Works

Our Solution uses the M-Files Intelligent Information Management platform. The intuitive, user-friendly interface makes every step simple.

30%

of companies don't keep track of what they own, where they are, or who is using them

NEW ASSETS

Create a new asset record by inputting necessary information or by scanning the item's barcode (optional).

Encoding paper files

Scan paper documents such as an asset’s warranty or invoice with your MFD. Import into M-Files from your email or network shared folder.

ASSET TRACKING

Asset information is updated when an item is checked out or checked in by a user. Easily access and track an item's records such as status, warranty, and maintenance history.

ASSET STATUS

Know who is using an asset or whether it's available.

Automated reminders sent from the system can help ensure the asset is returned on time.

Freedom to focus on the bigger things

With organised and up-to-date asset data at your fingertips, you can worry less, and strategise more.

65%

of fixed asset data are incomplete, inaccurate or altogether missing

Proactively monitor the asset lifecycle.

Strategically allocate, operate, maintain, upgrade, and dispose of assets with ease.

Gain insights into the capital expenditure and operational aspect of the assets.

Prevent wastage, theft and loss of productivity due to asset failure.

Use case: Asset management solution

Regain full visibility and control over your assets