Revitalising SMEs - Digitising and Digitalising Documents
a Key Transformation First Step
In the fast-changing landscape of digital technology, companies must embrace Digital Transformation to simplify and speed up processes to better serve customers. Digital Transformation is the utilisation of digital tools to automate manual processes that are often time-consuming and prone to human error.
Core drivers of Digital Transformation are digitisation and digitalisation. Digitisation is the conversion of analogue data into digital formats and a common example includes converting paper bank statements or payslips to online versions. Digitalisation is the use of the digital technologies to transform business processes and some good examples include video conferencing to host meetings; supermarket self-service checkouts; and e-commerce shopping sites.
Streamlined document management systems drive competitiveness and collaboration
For SMEs, streamlining document workflow – converting physical paperwork and documents into digital formats – is a recommended digitisation first step. An integrated workflow platform provides a solid base to facilitate easy document capture, sharing, and storage across a business.
In terms of benefits, integrated workflows and information-sharing systems allow SMEs to be more agile, adaptable, and collaborative. Dynamic document-sharing systems, for example, provide greater visibility over processes and data to give all team members a chance to identify areas to improve, problem-solve, and share new business opportunities.
These are important advances because Singapore is one of the most digitised cities in the world with a 96.9% internet penetration rate and ranked third in digital competitiveness globally.
To thrive in this highly connected environment, SMEs are encouraged to fast track Digital Transformation plans. A strong digital presence allows SMEs to streamline operations, reach new markets in Singapore and beyond, connect faster with customers, and develop innovative marketing and new services.
Transforming the SME sector is part of a broader drive to sharpen Singapore’s digital edge and the commercial sector is leading by example. Up to 80% of businesses have integrated digital solutions into their operations according to the Infocomm Media Development Authority.
Making the digital leap
FUJIFILM has a strong track record of helping SMEs leap into digital. Over many years, FUJIFILM has offered advice and a diverse range of solutions supporting vital tasks from creating digital data from smart forms, to managing and tracking data integration into workflows and analytics for useful insights. Cloud integration and workflow automation solutions also support and empower “digital first” strategies for companies.
For SMEs embarking on the digitisation of documents and systems to power up productivity, FUJIFILM IWpro is a right-fit solution. IWpro is an all-in-one secure platform for business digitalisation, workflow optimisation, efficient document management of metadata and documents, and versatile cloud-based printing.
A great match for digital natives entering the workforce, IWpro creates a synergetic space that integrates everything and unites everyone, to drive more effective internal and external collaboration. Simplification and convenience are other benefits offered by IWpro. It automates manual processes and integrates them with existing systems to improve workplace productivity.
The Digital Workplace Series
Producing deeper, and clearer insights allowing SMEs to make better-informed decisions is another strong point. IWpro converts documents to data to connect information from document importing, utilisation, management, recording, and distribution to put everyone “on the same page” wherever, and whenever, they are working and collaborating.
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