Remote Work: Leveraging Digital Platforms as a Hybrid Work Solution
COVID-19 accelerated remote working trends. Where hybrid work was once the exception, it is now the predominant working arrangement in a majority of workplaces in our post-pandemic world. According to a McKinsey survey, of executives surveyed, nine out of 10 organisations will be combining remote and on-site working.
With this dramatic shift in working styles, what used to work in fully on-site offices may not work with a hybrid work arrangement. You might have to rethink your workflow and system for organising files. Creating a conducive online work environment is key to maintaining productivity and effectiveness. In this article, we discuss some of the challenges associated with remote work and offer some suggestions on how they can be overcome.
How Can Remote Work Benefit Your Business?
Many leading institutions have found that implementing a flexible hybrid work culture offers multiple benefits to both employees and businesses. Employees get to work from home, reducing stress and absenteeism rates. Companies save money on office space and utilities.
Other advantages to having a team work remotely include: increased productivity, reduced employee turnover rates and improved morale. Forbes reports that for employees surveyed, many experience increased productivity and higher engagement, as seen in the lowered rate of absenteeism (decreased by 41%).
Challenges Associated With Remote Working
However, there are challenges associated with remote work too. Some of the biggest ones include a lack of face-to-face interaction, distractions, and limited knowledge sharing.
Lack of communication: Businesses that rely heavily on remote workers face many challenges when it comes to managing and communicating effectively with employees who aren't physically present. One of the biggest issues is miscommunication. If you're relying solely on email communication, it can be easy to miss out on important details, especially when it comes to scheduling meetings and planning events.
Issues with content management: Without a centralised system or database, files are disorganised and you can lose data, documents, and assets. Not having a process in place also results in inconsistency.
Lengthy approval times: Lengthy approval times are an issue when working remotely without a proper system in place, it is difficult to keep track of deadlines and milestones, especially when managing many ongoing projects simultaneously.
No secure access to information: As more companies adopt cloud-based applications, a significant amount of information is stored online. To prevent malicious online attacks, steps must be taken to keep data as well as endpoints such as work laptops and phones secure. Cyber attacks can mean the loss of sensitive information which can result in personal data being compromised, reputation damage and financial loss.
Overcoming Challenges With Smart Office Tools
To overcome these issues, FUJIFILM Business Innovation offers a suite of office solutions that enable businesses to fully embrace flexible working. These help you streamline processes and keep files organised and easily accessible. Some of these office solutions include:
1. DocuShare
DocuShare is a content management system that allows you to store and manage your files in a single place. Whether it’s documents, images, contracts, or presentations, you can easily digitise, store and manage information. Additionally, it lets you keep information secure. A platform like this enables collaboration and informed decision-making and enhances productivity. Your workflow is improved, and your team performs at its peak.
2. Dokmee
Dokmee is a document management system that converts paper files to electronic files. It does this by offering scanning, automated data capture options, and reporting capabilities. When working remotely, having a cloud-based technology enables employees to easily share files. Dokmee lets companies efficiently archive files on a cloud server, making it easily accessible by anyone, from anywhere.
3. eCopy ShareScan
eCopy ShareScan is a capture and workflow solution that allows users to extract information from many multifunction devices (MFDs). With this, you can convert documents into Microsoft Office formats to be easily shared, edited, and saved.
4. DocuWorks
DocuWorks is a document handling application that lets you manage and share information. It seamlessly integrates with a cloud service so that users can access information as they work from home or on the go. You can achieve a range of different functions, from processing orders from clients to delegating tasks to your team, to requesting quotation approvals from your superior, this system lets you do all that and more.
Achieve Peak Performance With FUJIFILM Business Innovation
Investing in the right digital tools and technologies can mean a more efficient, productive team. As you transition to a permanent hybrid work arrangement, putting the right structure and processes in place can mean the difference between a chaotic workplace and an organised one.
Discover FUJIFILM Business Innovation’s range of business solutions and products that can help your business transform digitally. We also offer other workflow automation solutions that help to simplify processes and become an insights-driven business. We strive to provide businesses with innovative technology that assists in increasing productivity, cutting costs, and improving efficiency – so you stay competitive.
Contact us today to speak to our representatives.