Further your Business with Digital Workflow Solutions
In today's business world, time is of the essence. The faster you can get things done, the better. That's why automating your workflow is essential to maximizing efficiency and boosting productivity. But what exactly is workflow automation? And how can it help your business? This article will show you the importance of digital workflow management and how different automation solutions can bring your business to the next level.
What is Workflow Management and Why Is It Important?
Essentially, workflow management is the use of technology to automate tasks that are typically done manually. This can include automating anything from sending emails to scheduling appointments and even data entry. Through the automation of these tasks, businesses can free up their employees' time so they may focus on more critical, high-value tasks, leading to increased efficiency and productivity.
As hybrid and remote work arrangements gradually become the new normal, it is increasingly vital for businesses to ensure that all stakeholders can address documents from different platforms securely and quickly. There are currently several digital workflow automation solutions available on the market to facilitate this digital shift, each of which can help businesses in different capacities.
As a provider of intelligent automation services, FUJIFILM Business Innovation leverages state-of-the-art workflow management tools designed to help companies improve efficiency and agility in this age of digital disruption. Here are three examples of digital workflow solutions that can boost your business productivity easily.
1. Electronic Signature Solutions
Made to replace the tedious processes like faxing, shipping, signing and storing of paper documents, electronic signature solutions can significantly reduce turnaround times for business transactions. With the digital signature market slated to reach US$20.4 billion in 2027, this technology is becoming a staple in the current business landscape, thus companies should leverage on electronic signature solutions to keep up with market development and speed up workflow processes.
When businesses integrate digital signatures into their workflows, word documents or Portable Document Format (PDF) files can be signed securely and sent immediately. This is exceptionally important in contract management as stakeholders can be notified upon completion of contracts and reminders can also be sent out for people to complete contracts in a timely fashion. Taking advantage of these features, businesses can thus prevent any wastage of time in searching for necessary documents as all users may access them through a quick search on their computer. Furthermore, electronic signatures are also much more difficult to tamper with than wet signatures due to their complex coding. This effectively allows companies to enhance the security of their online documents and mitigate the threat of data leakage.
2. Imaging Solutions
Another efficient workflow management tool is imaging solutions that enable businesses to convert physical documents into digital files and do away with the labor-intensive processes of filing documents. Such intelligent automation methods can improve business workflow by ensuring consistent image capture quality regardless of content format or type. The advanced indexing system built into the imaging solution can also help facilitate more effective use of time, ensure accuracy in back-file conversions and reduce unnecessary operational costs.
As research found that 83% of employees will recreate files they cannot locate in company networks, imaging solutions wil be exceptionally useful in fast-moving companies with a lean workforce to save on time and resources. For example, small businesses or start-ups that require more time to do other tasks like lead generation or research can make use of imaging solutions to cut down on time spent completing necessary paperwork or filing.
3. Enterprise Content Management Solutions
Alternatively, businesses may integrate enterprise content management solutions to optimize workflow management. As our workforce continues to grow exponentially, it will become increasingly difficult to keep track of the high volume of data produced daily. Thus, with enterprise content management solutions, stakeholders can enjoy easy access to all their content from one central location, enabling more data-backed decisions to be made quickly. Such ease of accessibility and an increase in immediacy may also aid in improving customer satisfaction.
Another poignant issue is that of safety, as security breaches continue to rise in frequency throughout the years, the additional protection provided by enterprise content management systems is essential for all businesses. By limiting access to authorized personnel as well as providing support in proper content storage, data corruption and leakage prevention, enterprise content management solutions make workflow processes more accessible and secure.
Choose FUJIFILM Business Innovation to Automate Workflow
Boasting a full range of intelligent automation services that can help companies maximize efficiency and boost productivity, FUJIFILM Business Innovation Philippines is committed to transforming manual processes with customized digital workflow solutions. Contact our experienced representatives today to learn more about how our various solutions and services can help your business reach its full potential.
