5 Reasons Why Businesses Need a Good Document Management System
In today's business world, having a good document management system is more important than ever. With the sheer volume of documents that businesses have to deal with on a daily basis, it's essential to have a system in place that can help you keep track of everything and make sure that nothing falls through the cracks. With up to 83% of workers having to recreate a document that they’re unable to trace on the company network, a document management system is pertinent to curb productivity loss, boost efficiency and streamline processes.
What Is A Document Management System?
A document management system is a software application that provides a means of storing and organizing documents. While early document management systems were designed to simply store and track paper documents, modern document management solutions often incorporate features such as version control, workflow management, and security controls. Many document management systems also offer integration with other business applications. A document management system can provide a central repository for all types of electronic documents, making it easier for users to find and share information by streamlining the process of storing and retrieving documents.Reasons Why A Document Management System is Vital to Businesses
1. Improved Efficiency and Productivity
One of the main benefits of having a good document management system is that it can help improve the efficiency and productivity of your business. You also get the option of scaling up or down, based on your business size and needs. By having all of your documents organised and easy to access, you'll be able to get the information you need faster and without having to search through piles of paper. This will save you valuable time that you can then use to focus on other aspects of your business.2. You Can Access Your Files Anywhere
With a cloud-based document management system, you can access your electronic business files from anywhere in the world, as long as you have an internet connection. So if you need to check an important document while you're out of the office, you can easily do so without having to carry around lots of paperwork with you or disrupting someone else’s work day to act on your behalf.
3. Increased Security
When your documents are stored electronically in a document management system, they're much more secure than paper documents, which can be easily lost or stolen. You can easily set permissions so that only certain people have access to certain documents, and you can also password-protect sensitive files. This helps to keep your proprietary information safe and secure in a hassle-free manner.
4. Reduced Costs
Investing in a document management system can help reduce overall costs for your business operations. Having easy and organised access to business documents means you won't always have to print out copies or hire someone to do it for you. You'll also be less likely to lose important documents, which can save you a significant amount of money in the long run.
5. Go Green with A Document Management System
In addition to these benefits, using a document management system also helps your business to go green for the long-term, and contributes to your business sustainability goals by having the option of printing only what you really need. Not only is it good for the environment, but also helps improve your company’s internal processes and corporate social responsibility (CSR).
Choose FUJIFILM Business Innovation as a Document Management System Provider
There are many compelling reasons why your business needs a good document management system. If you've not yet implemented a document management system, now is the time to invest in one for your business' efficiency, productivity, and bottom line.
FUJIFILM Business Innovation offers document management solutions for growing businesses in Malaysia to improve their company processes and enhance productivity to help businesses compete and thrive. With secure, location-free access to business documents, mobility, collaboration and daily tasks are made easier in a dynamic sharing environment. Our hassle-free, scalable cloud document management solution enables seamless experiences for businesses that eliminate barriers between the physical and digital workplace in today’s digitally global stage. We are also experienced in the successful implementation of workflow automation, cost control and security solutions for our clients. Get in touch to start partnering with us for trusted business solutions today.